Internal Clients

University Events assists all internal clients who seek to hold events on campus, ranging from small meetings to large events. We're happy to help our campus community plan and host successful events!

All events at Mason must begin with space reservations. Most venues on campus can be requested through our scheduling system, 25Live, and those requests are processed by our scheduling team. There are also several other schedulers throughout the University who work outside University Events, but manage the scheduling for spaces under their purview. For the latest list of spaces and new space capacities, please visit our Venues page.

Students walk by booths for different Greek Life organizations. The people staffing the booths are engaging with different students.

25Live

25Live is the university-wide event and academic scheduling system and is available at 25live.gmu.edu. All space for events on campus must be requested through 25Live or other communicated process by schedulers and event managers. Any event that does not follow the necessary scheduling procedures is subject to cancellation or other penalties.

If you have questions about 25Live, email gmuevent@gmu.edu.

Requests for event space at the Mason Square or SciTech campuses can also be made through 25Live. For more details on their scheduling policies, please click the links below:

Event Management Services for Departmental Events

We are excited to offer our expertise in event planning and management to support the success of your events. Whether you're organizing a small gathering or a larger event, our team is here to ensure everything runs smoothly.

Please find our pricing structure for departmental events below:

  • 1-199 people: $1,500.00 per day
  • 200-399 people: $2,000.00 per day
  • 400+ people: $2,500.00 per day

In addition to the above rates, clients will be responsible for covering all direct costs and expenses associated with the event. 

Let us help you bring your vision to life!

Scheduling Reminders

  • We strive to respond to all internal requests within 3 to 5 business days. More time is sometimes necessary to process large and/or complex requests.
  • We are making every effort to get to each request as quickly as possible, however, requests made less than 3 business days prior to the requested event date may not receive a response from our office.
  • Once a scheduler has processed your request, they will confirm the event via e-mail.
  • If the space or time you’ve requested is not available, a scheduler will contact you to discuss alternatives.
  • DO NOT proceed with the planning or advertising for your event until you receive written notification that a space has been assigned to you.
  • If you are partnering with an external organization, your event could qualify as a jointly organized event. Your event will be evaluated upon receipt of the request and next steps in the process will be communicated directly.
  • In the event of campus closure or delay due to weather conditions, please visit the inclement weather policy to determine the status of your event.